The Workflow Tasks Manager displays the Workflow Tasks that are assigned to users on the system. By default the Tasks screen displays the open Workflow Tasks for the current user, but administrators can also view the Tasks assigned to any other users or Roles on the system.
If the Workflow Tasks Manager is not visible, you may have to add it to a tool group through System > Roles & Tools.
What is a Workflow Task?
A workflow task is a content item which has been assigned to a specific user or a role, indicating that the user or some member of the role needs to take action on the content item.
The workflow task contains links to edit the item, the history of all workflow actions taken on the content (including the Actions taken, users that took them, and timestamp), and comments that have been written about this piece of content as the content has progressed through the workflow. Workflow tasks also allow you to attach files to the content (such as specifications or external communications about the content), so that those files follow the content through the workflow.
Working in the Tasks Manager
- To filter the Tasks displayed in the list, you may edit the filter fields on the left sidebar.
- To view detailed information about any task, click on the content title. In the Task Detail screen, you can view information about the task and the content, add comments, attach files, and perform workflow actions on the content.
Workflow Task Object
When accessing a workflow task object, such as through the Workflow Velocity Viewtool, it will contain the following properties:
| Property | Description |
|---|---|
id | Identifier of the workflow task |
creationDate | Timestamp recording when the task was created |
modDate | Timestamp recording the last change to the task |
dueDate | The date the task is expected to be completed |
createdBy | The user ID associated with its creator |
assignedTo | The user currently granted responsibility over the task |
belongsTo | The task owner |
title | The title of the content to which the task pertains |
description | Description of the task |
status | The contentlet's current workflow step |
webasset | The identifier of the contentlet |
languageId | The content's language ID |
